Homogenizing machine parts procurement bidding announcement

V V Food & Beverage Co.,Ltd.

Homogenizer Parts - Tender Notice

Bidding item number： VVFB2024002

Project Overview:

V V Food & Beverage Co.,Ltd. is a large food manufacturing enterprise held by a state-owned enterprise. Food and beverage processing is one of its industrial projects, and powder products are its main products, mainly soybean milk powder, soybean milk powder, cereal, sesame paste, etc. VVFB Bidding and Purchasing Department is responsible for the bidding of the homogenizer. The potential suppliers of this bidding work must be the relevant homogenizer production and processing enterprises or relevant parts processing and distribution enterprises, and qualified bidders through VVFB review.

1. Target

Products: Homogenizer accessories, specific information see attachment 1

Quantity: Purchase according to the actual annual purchase quantity 

Purchase time: May 2024 - December 2024

Quality requirements: meet the procurement requirements of VIV

Delivery place: Xuzhou City, Jiangsu Province VV designated factory

2. Instructions for becoming a qualified supplier

The bidding registration and admission process of potential suppliers is as follows:

1. Registration: Please fill in the Supplier Survey Form (see Attachment 2) and send it to 1114694593@qq.com with seal and scan. Contact person for registration consultation: Ms. He 0516-83398806.

2. Preliminary qualification examination

2.1. The procurement project requires the supplier to be familiar with the relevant parts of the homogenizer, understand the quality requirements and conditions of use of the parts, and meet the production requirements of the purchaser。

2.2 Enterprises legally established in accordance with relevant laws and regulations should, in principle, have more than 2 years of industry experience and be able to provide proof of true and effective technical ability that meets the qualifications for supply. Enterprise management standard, honest and trustworthy, has a more perfect quality control system, high quality.

2.3. The products provided comply with national standards and regulations, as well as the relevant requirements of VV.

2.4. Abide by national laws and regulations, have good reputation and business ethics, no bribery, tax evasion and fraud, no major economic disputes and smuggling criminal records, in the national enterprise credit information publicity system has not been included in the list of serious illegal and dishonest enterprises, has not been included in the list of dishonest and executed.

2.5. Have the ability to perform relevant contracts and a good record of contract performance, have a good financial position, no bad financial records. Including: bank credit rating, solvency, assets and liabilities, asset structure and so on.

4. Payment of cooperation intention: After the potential suppliers pass the qualification examination, before sending samples and bidding quotation, they need to pay cooperation intention by wire transfer.

4.1. Wire transfer of cooperation intention funds to the account:

4.2. If there are fraudulent acts such as false statements, falsifying documents, forging samples, using others' samples or other forms of fraud, or seeking approval by bribery, the cooperation intention fund will be confiscated and the registration qualification and bidding qualification will be permanently cancelled and blacklisted.

4.3. If the supplier is approved by the final audit, the cooperation intention money will be converted into the bid security; If the final audit is not passed and there is no violation of the provisions, the cooperation intention payment will be returned without interest within 5 working days after the written refund.

5. Preliminary quotation: If the potential supplier is required to pay the cooperation intention fee after the preliminary qualification examination, after paying the intention fee, the tenderer will provide the target sample or production standard (if necessary, on-site investigation can be conducted), the supplier will quote according to the "quotation sheet" and send it to the designated email address after stamped with the official seal: 1114694593@qq.com, offers made in any other way shall be deemed invalid。

5.1. The tender quotation shall be settled in RMB.

5.2. The quoted price is the price at which the Supplier delivers the said Product to the factory warehouse designated by the Demander and includes (13%) VAT.

5.3. The payment terms based on the tender offer are: 60 days after the receipt of the acceptance ticket.

5.4. The bidding process shall not provide any profit return to our company's handling personnel. Please make a reasonable quotation according to your company's optimal cost principle based on long-term cooperation.

6. On-site audit: If necessary, the bidding and Procurement Department will set up a review team of no less than 3 people to inspect the supplier's production plant, verify whether the information in the supplier questionnaire is true, and check whether the supplier has the ability to provide stable quality products and services. Whether the scale status, equipment status, technical status, customer base, quality management process, production process flow chart, credit status and service capability of the certified supplier meet the access requirements of VV qualified suppliers.

3. Description of tender offer

1. Registration of qualified suppliers: Suppliers who intend to participate in the quotation shall contact the bidding and procurement docking personnel of Weiwei in time。

2. Qualification review of qualified suppliers: pass the VV certification or annual review (except for suppliers who are disqualified from bidding or suspended cooperation), and provide the latest company qualification documents。

3. Payment of bid security: Qualified suppliers participating in the bid shall pay RMB 10,000 by wire transfer as bid security.

3.1. If the performance bond has been paid, the performance bond may be used as the bid bond;

3.2 If the existing bid security is insufficient, please make up the bid security in full;

3.3. If the bidder fails to win the bid and does not violate the relevant provisions of the tender, the bid bond will be returned without interest within 10 working days after the end of the tender, except for the performance bond；

3.4 The bidder who wins the bid shall pay the performance bond according to the relevant provisions in the contract, and the bid bond may be converted into the performance bond, otherwise the contract signed is invalid。

3.3. If the bid is awarded but the contract is not signed, the claim on bid security shall be deemed to be waived automatically。

3.4. The participation of the original stable supplier who is still supplying shall be deemed to agree to use the same amount of payment as the bid security。

4. Bidding price: This bidding adopts two methods: (1) Online bidding method: suppliers submit in the bidding system before the deadline of the specified time; (2) Offline bidding method: the bid document shall be sealed, wrapped in paper, sealed and complete before delivery, and submitted to the bidding team before the deadline for quotation. Quotation deadline: 2024.5.30, overdue shall be deemed invalid, other ways of quotation shall be deemed invalid。

4.1. The tender quotation shall be settled in RMB。

4.2. The bid price shall be the price including VAT (13%) for the supplier to transport the bidding products to the factory warehouse designated by the Demander.

4.3. The payment terms based on the tender offer are: within 60 days after the receipt of the acceptance ticket.

4.4. The bidding base shall meet the nearby supply, giving priority to the nearest production base.

5. Handling of violations: If there are fraudulent acts such as bidding, false statements, forgery and alteration of documents, or bidding in the name of others, bidding, bidding by bribery, or bidding in other forms of fraud, the bid security will be confiscated and the bidding qualification will be permanently cancelled and blacklisted。

4. Bid evaluation principles

Take the lowest quotation as the intended bid price, and conduct price negotiation with each supplier on the basis of this price to determine the final supplier。

The winning bidder shall be approved by the final approver in accordance with the approval process and authority of the Company. The tenderer shall not explain the reasons for not winning the bid to the unsuccessful bidder and shall not return the bid documents。

VVFB suppliers in the same production base carry out a unified bid price, and the allocation of parts production orders is determined according to the quality qualification of each supplier in the last quarter, as well as the evaluation of service quality satisfaction.

5. Precautions

1. If any question about the tender announcement, please send it in writing to 1114694593@qq.com before May 8, 2024, and the tenderer will make a unified reply. If no question is received within the specified time, it will be deemed that each bidder has no objection to the tender announcement.

2. The tenderer has the right to clarify and modify the tender announcement, and these supplementary and modified documents are an integral part of the tender document and have a binding effect on the bidder. However, the bid inviter shall inform the bidder in the same way as this tender announcement. If necessary, the bid inviter shall extend the bid deadline. The bidder shall fulfill the duty of care and pay timely attention to the public documents that the tenderer may release.

3. If the submitted documents should be sealed but not sealed, should be signed but not signed, the qualification does not meet the requirements, the tenderer has the right to cancel the bidder's qualification for bidding:

4. The following behaviors are crosstalk:

a. The bidders agree with each other to raise or lower the bid price;

B. The bidders agree with each other to offer prices at high, medium and low prices respectively in the bidding projects；

C. The bidders shall first conduct internal bidding among themselves, appoint the winning bidder, and then participate in the bidding;

D. All or part of the bidding documents of other bidders of this bid item are prepared by the same unit or person；

e. Other acts of collusion between bidders in bidding and quotation.

V V Food & Beverage Co.,Ltd.

April 30, 2024

Tender Announcement for Procurement of Homogenizer Parts (April 2024)Tender Announcement for Procurement of Homogenizer Parts (April 2024).pdf

Annex 1: List of Homogenizer PartsAnnex 1: List of homogenizer parts.pdf

Annex 2: Supplier QuestionnaireAnnex 2: Supplier basic information questionnaire.pdf